How to become a records management adviser
Official title: Records management adviser
Also called: Information adviser, Records coordinator, Records centre adviser, Document controller, Electronic document and records management systems adviser, Records administrator, Administration records officer
Records management advisers create and manage systems for filing and tracking an organisation's documents and records.
Main tasks
- Manage electronic and paper records systems
- Write operational documents
- Maintain information technology standards
- Oversee legal compliance
- Improve computer and information security
- Use old and new technology
- Digitise paper records
- Collect data from electronic sources
How to become one
You usually need experience to become a records management adviser and a qualification may be useful. You usually need NCEA Level 3 to do the study or training for this job. Other requirements: experience in similar work; a New Zealand Diploma in Records and Information Management (Level 6); a relevant tertiary qualification in business and management or similar area; a postgraduate certificate or diploma in information management.
Ways in
- University: Business & Commerce degrees, Offered by 6 universities in New Zealand
- Certificates and diplomas: Advanced certificates and diplomas in library and information management and curation. TEC links this job to study in library information management and curation studies. Qualifications: NZ Dip in Library and Information Studies, NZ Cert in Library and Information Services for Children and Teens. Usually 11 months to 1 year. Graduates of these qualifications earn a median $51,000 a year one year after study; 75% are employed one year after (TEC, from Stats NZ IDI data).
Pay · Past change
- Most common pay: $62,000 to $100,000 a year (median $77,000), a TEC estimate before tax.
- Upper: $134,000 a year
- TEC's pay figures are estimates only. TEC says they must not be used to set pay, in pay negotiations or in visa applications.
- Change in the number of people doing this job between the 2018 and 2023 Censuses: Steady (TEC). This is past change, not a forecast.
Who does this work
- About 230 people did this job at the 2023 Census (TEC).
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Questions people ask
How do I become a records management adviser?
You usually need experience to become a records management adviser and a qualification may be useful. You usually need NCEA Level 3 to do the study or training for this job. Other requirements: experience in similar work; a New Zealand Diploma in Records and Information Management (Level 6); a relevant tertiary qualification in business and management or similar area; a postgraduate certificate or diploma in information management.
How much does a records management adviser earn in New Zealand?
The Tertiary Education Commission estimates median pay at $77,000 a year, before tax. Most common pay is $62,000 to $100,000 a year.
Has the number of people working as a records management adviser grown in New Zealand?
It has held steady: TEC records the number of people doing this job as steady between the 2018 and 2023 Censuses. This is past change, not a forecast.
Sources
- Tertiary Education Commission (Tahatu Career Navigator): Tahatu career ideas: descriptions, tasks, pay estimates, people employed, employment change 2018 to 2023, entry requirements, registration, interest scores (Site scrape 2026-10 (816 career ideas, sitemap lastmod 2026-10-01)), CC BY 4.0, retrieved 4 October 2026
This content is sourced from the Tertiary Education Commission through the Tahatū Career Navigator website (www.tahatu.govt.nz) and used under the CC BY 4.0 licence. All or some of the information has been modified by Peernovo. TEC has not approved, endorsed or tested these modifications. TEC will not be held accountable for any errors within this content.
Qualification information from NZQA, used under CC BY 3.0 NZ.
This work is based on/includes Stats NZ's data which are licensed by Stats NZ for reuse under the Creative Commons Attribution 4.0 International licence. Census data via Figure.NZ.
Includes information from O*NET OnLine by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA. USDOL/ETA has not approved, endorsed, or tested these modifications.
Sources: Tertiary Education Commission, Tahatū Career Navigator (career ideas, pay estimates, entry requirements and study options, CC BY 4.0, modified by Peernovo); Stats NZ, 2023 Census (via Figure.NZ) and the National Occupation List (CC BY 4.0); NZQA qualification information (CC BY 3.0 NZ); O*NET interest scores (CC BY 4.0); ILO global generative AI exposure index (CC BY 4.0). Links between career ideas and ANZSCO groups, degree fields and broad job groups are Peernovo's.
These results are not official statistics. They have been created for research purposes from the Integrated Data Infrastructure (IDI), which is carefully managed by Stats NZ.
Graduate outcomes: these results are not official statistics. They have been created for research purposes from the Integrated Data Infrastructure (IDI), which is carefully managed by Stats NZ.
Updated 4 October 2026