How to become a records management technician
Official title: Records management technicians
Also called: Records classifier, Records technician, Document technician, Documentation technician, Microfilm records searcher, Records digitizing technician, Records management technician, Document management technician, Information management technician, Technical indexer - records and file management, Microfilmer, Microfilm mounter
Records management technicians operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. They are employed throughout the private and public sectors.
Main tasks
- Implement and update records classification, retention and disposal scheduling plans
- Classify, code, cross-reference, log and store records
- Develop document inventories and maintain indexes for classification systems
- Operate information retrieval systems to research and extract records according to established guidelines in response to requests
- Label, prepare and transfer information files according to established records management life-cycle procedures and schedules
- Maintain access lists for security classified records
- Compile statistics and reports on activities within records management services
How to become one
Records management technicians usually require completion of a two- to three-year college program in information or records management technology. Two to three years' experience in a records management environment may be required.
Ways in
- College or CEGEP: College or CEGEP program. 48% of workers hold a college or other non-degree diploma (Census 2021). Common fields: Library and archives assisting; Library science and administration; Business administration, management and operations.
Pay · Outlook
- Median pay: $61,074 a year The middle half earn $50,700 to $74,997.
- About 8,300 people worked in this job in 2023, and about 9,800 are projected by 2033. (+18.1%)
- Projected labour market to 2033: balance.
Related jobs
- Court reporters, medical transcriptionists and related occupations
- Health information management occupations
- Statistical officers and related research support occupations
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Questions people ask
How do I become a records management technician?
Records management technicians usually require completion of a two- to three-year college program in information or records management technology. Two to three years' experience in a records management environment may be required.
How much does a records management technician earn in Canada?
Median full-time pay is $61,074 a year (Employment and Social Development Canada (Job Bank)). The middle half earn $50,700 to $74,997.
Is a records management technician a growing career in Canada?
Yes. Employment is projected to grow 18% by 2033, from about 8,300 to about 9,800 people (Employment and Social Development Canada).
Do you need a degree to become a records management technician?
Not always. 38% of people in this job hold a bachelor's degree or higher. Ways in include: College or CEGEP program.
Sources
- Statistics Canada: Census 2021: employment by occupation, gender and education (98-10-0449) (2021 Census), Statistics Canada Open Licence, retrieved 2026-10-03
- Statistics Canada: National Occupational Classification (NOC) 2021 (Version 1.0), Open Government Licence - Canada, retrieved 2026-10-03
- Employment and Social Development Canada: Canadian Occupational Projection System (COPS) (2024 to 2033), Open Government Licence - Canada, retrieved 2026-10-03
- Employment and Social Development Canada (Job Bank): Wages by occupation (2025 (revised 2025-11-19)), Open Government Licence - Canada, retrieved 2026-10-03
Updated 2026-10-03