Administrative and specialised secretaries

How to become an administrative or executive secretary

Official title: Administrative and executive secretaries

Also called: Administrative secretary, Correspondence assistant, Court reporter, Executive assistant, Personal assistant

Administrative and executive secretaries perform liaison, coordination and organizational tasks in support of managers and professionals and/or prepare correspondence, reports and records of proceedings and other specialized documentation.

Main tasks

Drafting administrative correspondence and minutes
Obtaining, proposing and monitoring deadlines and follow-up dates
Screening requests for meetings, scheduling and organizing meetings and travel arrangements
Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders
Liaising with other staff about a range of matters relating to the organization’s operations
Writing and answering business or technical letters and other similar correspondence
Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places, using shorthand or specialized office equipment
Supervising the work of clerical support workers

Pay · Outlook · AI and this job

Median pay: HK$27,000 a month
About 1,542,900 people in 2025, and about 1,639,100 projected by 2028. (+6.2%)
Generative AI could change many tasks in this job, which usually reshapes the work more than it replaces it, by the ILO's global estimate.

Questions people ask

Do you need a degree to become an administrative or executive secretary?

Not always. 50% of people in this job hold a bachelor's degree or higher.

Will AI change the work of an administrative or executive secretary?

Generative AI could change many tasks in this job, which usually reshapes the work more than it replaces it, by the ILO's global estimate.

Sources

Census and Statistics Department (2021 Population Census): 2021 Population Census, Interactive Data Dissemination Service: working population by occupation (38 groups) and sex, age, education, income; median income and field of education (9 groups) (2021 Population Census), retrieved 4 October 2026
Census and Statistics Department (General Household Survey): Median monthly employment earnings by occupation (9 groups), excluding foreign domestic helpers (Table 210-06317A); employed persons by occupation, age and sex (210-06307A) and by industry (210-06308A) (2025 annual (series to 2026-07)), retrieved 4 October 2026
Labour and Welfare Bureau; tables published by C&SD: Mid-term Update of Manpower Projection to 2028: supplementary statistical tables (5 occupation groups, 17 selected industries) (2025 to 2028 (published 2026-09)), retrieved 4 October 2026
International Labour Organization, Generative AI and Jobs: A Refined Global Index of Occupational Exposure (ILO Working Paper 140, Gmyrek et al.) (ILO Working Paper 140, May 2025, Annex Table A1), CC BY 4.0, retrieved 4 October 2026

Updated 4 October 2026