Other clerical support workers

How to become a filing and copying clerk

Official title: Filing and copying clerks

Also called: Copying clerk, Filing clerk

Filing and copying clerks file correspondence, cards, invoices, receipts and other records in alphabetical or numerical order or according to the filing system used. They locate and remove material from file when requested and photocopy, scan or fax documents.

Main tasks

Sorting or classifying materials according to guidelines such as content, purpose, user criteria, or chronological, alphabetical or numerical order
Filing material in drawers, cabinets and storage boxes
Locating and remove materials from files when requested
Keeping records of materials filed and removed
Photocopying, scanning or faxing documents

Pay · Outlook · AI and this job

Median pay: HK$19,600 a month
About 455,200 people in 2025, and about 412,000 projected by 2028. (-9.5%)
Generative AI could change some tasks in this job, by the ILO's global estimate.

Questions people ask

Do you need a degree to become a filing and copying clerk?

Not always. 35% of people in this job hold a bachelor's degree or higher.

Will AI change the work of a filing and copying clerk?

Generative AI could change some tasks in this job, by the ILO's global estimate.

Sources

Census and Statistics Department (2021 Population Census): 2021 Population Census, Interactive Data Dissemination Service: working population by occupation (38 groups) and sex, age, education, income; median income and field of education (9 groups) (2021 Population Census), retrieved 4 October 2026
Census and Statistics Department (General Household Survey): Median monthly employment earnings by occupation (9 groups), excluding foreign domestic helpers (Table 210-06317A); employed persons by occupation, age and sex (210-06307A) and by industry (210-06308A) (2025 annual (series to 2026-07)), retrieved 4 October 2026
Census and Statistics Department (Annual Earnings and Hours Survey): Monthly and hourly wage percentiles by occupational group (5 groups) (Tables 220-23014, 220-23024, 220-23003) (2025 (May to June 2025), released 2026-03-23), retrieved 4 October 2026
Labour and Welfare Bureau; tables published by C&SD: Mid-term Update of Manpower Projection to 2028: supplementary statistical tables (5 occupation groups, 17 selected industries) (2025 to 2028 (published 2026-09)), retrieved 4 October 2026
International Labour Organization, Generative AI and Jobs: A Refined Global Index of Occupational Exposure (ILO Working Paper 140, Gmyrek et al.) (ILO Working Paper 140, May 2025, Annex Table A1), CC BY 4.0, retrieved 4 October 2026

Updated 4 October 2026