Computer Occupations

How to become a Document Management Specialist

Official title: Document Management Specialists

Also called: Business Records Manager, Certified Document Imaging Architect, Document Control Manager, Document Management Consultant, ECM Consultant (Enterprise Content Management Consultant), Electronic Content Manager, Record Systems Analyst, Records and Information Management Consultant (RIM Consultant), Records and Information Management Specialist (RIM Specialist), Records Manager

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Main tasks

Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
Develop, document, or maintain standards, best practices, or system usage procedures.
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.

How to become one

Typical education to start: Bachelor's degree

Ways in

College: Business & Commerce degrees, Offered by 35 universities in the US

Pay · Outlook · AI and this job

Median pay: $116,580 a year The middle half earn $79,370 to $157,500.
About 471,200 people work in this job now, and about 495,300 are projected by 2035. (+5.1%)
People already use generative AI for a good share of this work, which usually changes the job more than it replaces it. Microsoft Research rates its AI applicability as high.

Questions people ask

How do I become a Document Management Specialist?

Ways in include: Business & Commerce degrees.

How much does a Document Management Specialist earn in the US?

Median full-time pay is $116,580 a year (U.S. Bureau of Labor Statistics). The middle half earn $79,370 to $157,500.

Is a Document Management Specialist a growing career in the US?

Yes. Employment is projected to grow 5% by 2035, from about 471,200 to about 495,300 people (U.S. Bureau of Labor Statistics).

Do you need a degree to become a Document Management Specialist?

Not always. 57% of people in this job hold a bachelor's degree or higher. Ways in include: Business & Commerce degrees.

Will AI change the work of a Document Management Specialist?

People already use generative AI for a good share of this work, which usually changes the job more than it replaces it. Microsoft Research rates its AI applicability as high.

Sources

Microsoft Research: Working with AI: AI applicability by occupation (2025-12-22 (built on O*NET 29.0)), CC BY 4.0, retrieved 2026-10-03
U.S. Bureau of Labor Statistics: Employment Projections (2025-35 (released 2026-08-27)), Public domain (BLS), retrieved 2026-10-03
U.S. Bureau of Labor Statistics: Occupational Employment and Wage Statistics (May 2025), Public domain (BLS), retrieved 2026-10-03

Updated 2026-10-03

This page includes information from the O*NET 31.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET is a trademark of USDOL/ETA.